Executive virtual assistant services for founders and busy leaders.
An executive virtual assistant takes the inbox, calendar, documents and follow-ups off your desk, so your time goes to the decisions and clients only you can handle. Apex VirtualPro gives you one dedicated executive assistant, a written update every working day and support that starts within 48 hours.
What is an executive virtual assistant?
An executive virtual assistant is a remote assistant who supports one leader directly. Where a general assistant works through a task list, an executive assistant looks after a person: their priorities, their time and the way they communicate.
A good executive assistant learns how you like things done, writes in your voice and spots problems before they reach you. Working remotely means you get that level of support without a full-time salary, office space or a long hiring process.
- One dedicated person who gets to know you and your business
- Work done in your tools, your voice and to your standard
- A short written update at the end of every working day
- Month to month, with a make-it-right promise for your first two weeks
What your executive virtual assistant takes on.
Most clients start with two or three of these and hand over more as trust builds.
Inbox management
We sort, answer and file your email in your voice, flag what needs you and draft replies for you to approve.
Calendar and scheduling
Meetings booked, moved and confirmed, with buffers and focus time protected so your week stays realistic.
Travel planning
Flights, hotels and itineraries arranged around your schedule, with everything in one place.
Meeting preparation
Briefing notes before important calls, notes during them and clear follow-ups afterwards.
Documents and reports
Proposals, decks, reports and handbooks formatted properly and delivered before the deadline.
Client and team follow-up
Reminders, updates and chasers sent on time, so nothing waits on you to move.
Research
Background on people, companies and markets, ready before you need it.
Systems and operations
CRMs, project boards and simple processes set up properly and kept up to date.
Need something that isn't listed here? Ask us. Plenty of our best work started with "I'm not sure if this is something you do."
All servicesExecutive virtual assistant, general virtual assistant or in-house hire?
Each one suits a different stage. Here is how they compare.
| Executive virtual assistant | General virtual assistant | In-house executive assistant | |
|---|---|---|---|
| Best for | Founders and leaders who want someone to look after their time | Clear, repeatable tasks | Large teams needing someone on site every day |
| How they work | Learns your priorities and works with judgement | Follows instructions task by task | Full-time, in your office |
| Cost | From $497 a month, only for the hours you need | Usually lower hourly rates | A full salary, benefits, equipment and office space |
| Commitment | Month to month | Varies | Employment contract |
| Time to start | Within 48 hours | Days to weeks | Often months of hiring |
How much does an executive virtual assistant cost?
Simple monthly plans, no long contracts. Pick the hours that fit where your business is now.
10 hours of support
For founders handing over their inbox, calendar and a few recurring tasks for the first time.
25 hours of support
For leaders ready to hand over whole areas: email, scheduling, documents and client follow-up.
50 hours of support
For busy executives and growing teams who want an assistant running the operational side with them.
What our executive support has delivered.
We keep every client's name private. These are real results from current engagements.
Maureen supported me remotely as a virtual assistant, and I found her to be respectful, calm, patient, professional, and consistent. She communicated clearly, showed independent initiative, followed through reliably, and brought a steady, thoughtful presence to the work. I appreciated her support and would gladly recommend her to clients seeking dependable virtual assistance.
From first call to working together in about 48 hours.
We talk
A free 20-minute call about your business, your priorities and how you like to work. No pitch, just an honest look at whether we're the right fit.
We set things up
We match you with your dedicated executive assistant, get access to the tools you use and agree how and when we'll update you.
You hand things over
Work starts moving off your desk. You get a daily update, and you can add more as trust builds.
If the first two weeks don't feel right, tell us. We'll fix what isn't working or move you to a different assistant, at no extra cost.
Questions about executive virtual assistants.
What is an executive virtual assistant?
An executive virtual assistant is a remote assistant who supports a founder or senior leader directly. They manage the inbox, calendar, travel, documents and follow-ups, and think ahead so the leader can focus on decisions and clients.
How is an executive virtual assistant different from a regular virtual assistant?
A regular virtual assistant usually completes set tasks from a list. An executive virtual assistant looks after a person: their priorities, their time and how they communicate. They work with more judgement and less direction.
How much does an executive virtual assistant cost?
Our plans start at $497 a month for 10 hours of support. Growth is $1,147 a month for 25 hours, and Partner is $2,147 a month for 50 hours. All plans are month to month. See the pricing page for details.
How many hours of support do I need?
Most founders start with 10 to 25 hours a month, usually covering email, scheduling and documents. You can add hours at any time as you hand over more.
How quickly can an executive virtual assistant start?
Usually within 48 hours of your discovery call. We agree what to hand over first, get access to your tools and send your first daily update.
Will my executive virtual assistant work in my time zone?
Yes. During onboarding we agree the hours you need us available, and we plan the rest of the work around your day.
How do you keep my information confidential?
Everyone who works on your account signs an NDA before they start, and we only ask for the access the work needs. Read more on our confidentiality page.
What if it is not working out?
If the first two weeks don't feel right, tell us. We'll fix what isn't working or move you to a different assistant, at no extra cost.
See how we work with leaders like you.
Let's talk about what's taking up your week.
A free 20-minute call. Tell us where your time is going, and we'll tell you honestly whether we can help.