For coaches and wellness businesses

Support for coaches who would rather be coaching.

Your clients come to you for your attention. We look after the scheduling, emails, programme materials and systems around your sessions, so that attention stays with them.

Book a Free Discovery CallSee pricing
Sound familiar?

What we hear most often.

  • Booking and rescheduling sessions takes hours every week
  • Client details live in five different places
  • Your programme exists in drafts, notes and your head
  • Your newsletter and social posts go quiet when you're busy

If any of these are true for you, we can probably help.

What we take on

Where we usually start.

Client scheduling

Bookings, reminders, rescheduling and follow-ups, handled warmly and on time.

CRM and client records

We set up and maintain your CRM so every client, conversation and payment is easy to find.

Programme and course materials

Workbooks, handbooks, training materials and slides, designed to look as good as your work is.

Newsletters and social content

Written in your voice and published on a schedule, so you stay visible between launches.

Onboarding new clients

Welcome emails, forms, contracts and first-session preparation, so every client starts well.

Business admin

Invoices, payment follow-ups and the small jobs that keep a practice running.

Every client gets one dedicated point of contact, a written update every working day and support set up within 48 hours. Plans start from $497 a month.

All services
Our work

Recent examples

We keep every client's name private. What we can share is the work, and what changed because of it.

Wellness coaching and education

Building the systems behind a growing coaching practice

HubSpot setupEmployee handbookProcess design

Where they were

A coach and educator had outgrown her informal setup. Client details lived in different places and there was nothing written down for future team members.

What we took on

We set up and configured HubSpot to track her clients, conversations and pipeline, and wrote a full employee handbook covering onboarding, processes and standards, delivered in a short turnaround.

Where they are now

She runs a structured practice that is ready to bring on help, with everything already written down.

Health and wellness startup

Turning a founder's ideas into an investor-ready library

Document designTraining materialsPitch deckPowerPoint and Canva

Where they were

A founder had built a whole wellness programme in her head and across more than 100 loose drafts. She needed it to look like a real company before speaking to investors and large partners.

What we took on

We took more than 100 loose documents, edited them and organised the whole collection into printed book volumes, a facilitator handbook, training books and a pitch deck that opens with her own story. The core of the work was done within one week.

Where they are now

She has one consistent, professional library she can print, share and present, and every file stays editable so she can keep building.

Maureen supported me remotely as a virtual assistant, and I found her to be respectful, calm, patient, professional, and consistent. She communicated clearly, showed independent initiative, followed through reliably, and brought a steady, thoughtful presence to the work. I appreciated her support and would gladly recommend her to clients seeking dependable virtual assistance.
Lisa Leit, PhD, ICF MCCFounder, Happy Whole Human
Our make-it-right promise

If the first two weeks don't feel right, tell us. We'll fix what isn't working or move you to a different assistant, at no extra cost.

Questions

Questions people ask us.

Do you understand that client information is sensitive?

Yes. Everyone on your account signs an NDA, and we treat client details the way you would. You can read more on our confidentiality page.

Can you help me turn my programme into materials?

Yes. We have turned loose drafts into printed volumes, facilitator handbooks and training books for coaching and wellness clients.

Which booking and CRM tools do you use?

We work in the tools you already have, including Calendly, HubSpot, Notion and most coaching platforms. If you don't have one yet, we can set it up.

Other teams we support

Let's talk about what's taking up your week.

A free 20-minute call. Tell us where your time is going, and we'll tell you honestly whether we can help.

Book a Free Discovery Call